RooCruit Candidate:
Roo5434
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About the Candidate
Detail-oriented and proactive administrative and executive assistant with 4+ years of experience supporting high-level executives and teams across construction, marketing, engineering, and wellness sectors. Skilled in calendar management, international travel coordination, office operations, vendor liaison, crm tools, and virtual assistance. Recognized for multitasking efficiently under pressure, maintaining confidentiality, and keeping operations running smoothly with a client-focused and professional approach. Strong communicator with a passion for organization, continuous improvement, and aligning administrative functions with impactful missions.
Area of Expertise
Executive & Administrative Support, Front Desk Reception & Visitor Management, Business Development
Experience & Availability
International Experience:
Yes
Availability:
10, 20 or 40 hours a week
Years Experience:
9
Current and Previous Roles:
Relevant Experience
Job Title: Executive Assistant/ Operations Management
Duration: 9
Key Responsibilities: Coordinated calendars, booked meetings, sent reminders, and ensured timely follow-ups to keep leadership aligned and efficient.
Triaged inboxes, drafted professional email responses, and managed communication with clients, vendors, and social media messages.
Organized documents, maintained digital filing systems, and handled data entry for seamless administrative operations.
Scheduled site visits, tracked deliveries, and liaised with contractors to support real estate and acoustics project logistics.
Monitored project timelines, tracked action items, and assisted in keeping projects on schedule.
Captured follow-up notes and assigned tasks after meetings, ensuring accountability and no missed communication.
Acted as the go-between for executive leadership and team members to ensure internal alignment and smooth task delegation.
Helped develop and refine SOPs, streamlining workflows and increasing operational efficiency.
