Candidate Profile

    Roo5422

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    About

    I am an organized, detail-oriented professional with a strong background in finance, administration, and executive support. With a natural aptitude for accounting and numerical analysis, I effectively manage multiple priorities while maintaining precision. I thrive under pressure, adapt to new challenges, and consistently deliver high-quality results. I seek an opportunity in a dynamic, growth-focused organization that values professionalism, collaboration, and career development. I am confident that my skills and experience make me a strong candidate, and I look forward to contributing to your team’s success.

    Proficient in

    Technical AccountingCalendar ManagementTravel CoordinationCommunication SkillsFiling and OrganizationData AnalysisDocument ManagementMeeting CoordinationInvoice ProcessingClient RelationsTime ManagementFinancial AdministrationAdministrative SupportReport GenerationCommunication
    International

    Yes

    Availability

    Part-time or Full-time

    Experience

    13 years

    Previous Roles

    3

    Work History

    CSD Administrator
    Executive Assistant and Financial Administrator
    Office Coordinator

    Key Responsibilities in Most Recent Role

    Job Title: Executive Assistant and Financial Administrator

    13 years
    • Reinsurance & Insurance Responsibilities: Manage technical accounting for reinsurance and insurance, including processing debit/credit notes, invoicing, and payments.
    • Ensure completion of agency documentation and compliance with regulatory requirements.
    • Handle company registration documents and maintain corporate governance standards.
    • Executive Assistant Responsibilities: Coordinate daily meetings and activities with the Managing Director and Reinsurance Executive.
    • Manage calendars, schedules, meeting arrangements, and event coordination.
    • Draft and send official correspondence on behalf of the leadership team Organize meeting materials, attend meetings, and document minutes, ensuring follow-up on action items.
    • Arrange travel logistics and manage document storage for leadership.
    • Coordinate corporate communications, conferences, and events.
    • Receptionist Responsibilities: Greet guests and clients, ensuring a professional and welcoming environment.
    • Answer and direct phone calls promptly.
    • Maintain visitor logs and manage incoming/outgoing mail and deliveries.
    • Administrative, Management & Operational Support Responsibilities: Support strategic transitions between key executives and operational teams.
    • Provide administrative assistance across various departments, including Finance, HR, and Procurement.
    • Organize meetings, draft agendas, and take minutes.
    • Maintain relationships with key stakeholders and suppliers. Represent leadership at events, conferences, and promotions.
    • Supervise office cleaning and develop operational policies.
    • Assist with recruitment, onboarding, and preparation of Service Level Agreements (SLAs).
    • Handle confidential documents and oversee major purchases (properties/vehicles).
    • Delegate tasks, manage CRM, and ensure proper filing and record-keeping.
    • Accounting & Financial Administration Responsibilities: Maintain bookkeeping records, reconcile statements, and prepare monthly financial reports.
    • Manage accounts payable/receivable, process invoices, and track company expenses.
    • Monitor commissions and fuel expenses, and generate reports for the Broking division.

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