Candidate Profile

    Roo5413

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    About

    With over 20 years of experience, I have worked for a Chairman who sat on boards internationally, this ranged from the USA, Australia, Philippines, the U.K., North America etc, and have extensive experience in administration, executive assistance, and office management.

    Proficient in

    Screening of callsDiary managementTravel arrangementsEvent managementDebtors & CreditorsMarketing materialInsurancePersonal & business correspondenceFleet managementManagement reportsCash flowCostingClient credit vettingPurchasingSalaries & Wages
    International

    Yes

    Availability

    Part-time or Full-time

    Experience

    22 years

    Previous Roles

    3

    Work History

    Executive Assistant
    Executive Assistant to the Chairman and Project Coordinator for Head of Projects
    Operations Manager

    Key Responsibilities in Most Recent Role

    Job Title: Executive Assistant to the Chairman and Project Coordinator for Head of Projects

    23 years
    • Managed complex schedules, coordinated meetings, and handled business and personal correspondence.
    • Oversaw expense tracking, banking affairs, and financial organization.
    • Arranged and coordinated travel logistics, including itineraries and accommodations.
    • Provided project management support, ensuring deadlines and objectives were met.
    • Maintained household organization, including housekeeping, meal preparation, and personal shopping.
    • Acted as a personal driver and ensured smooth daily operations.
    • Delivered 24/7 support, anticipating needs and ensuring seamless personal and business operations.
    • Maintained strict confidentiality in all aspects of work.
    • Demonstrated adaptability, discretion, and proactive problem-solving in high-pressure environments.
    • Schedule daily, weekly, monthly meetings for core project team meetings
    • Schedule travel, and accommodation for guests
    • Schedule daily transfers for guests
    • Approve daily lunch menu for guests and the project team
    • Source documentation from various entities, shareholders, directors, beneficiaries and key employees for vetting, certification, and signature
    • Provide touch/dictation typing for various chapters of tender document
    • Review documents rewrite where applicable and perform quality assurance on chapters
    • Build exhibit workflow and checklists for various stages of the tender and tracking of outstanding documentation
    • Arrange certification of documentation where applicable
    • Review and build CVs job descriptions, resumes for key personnel
    • Build documentation and track exhibit packs for tender submission
    • Arrange stamping of documentation with company stamps, and ensure the identified director signs the documentation
    • Final quality control of documents before scanning and compiling the relevant chapters for the bid document submission and digital submission

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