Roo5405

Key Responsibilities: Business Calendar Management: Managed and coordinated the business calendars for high-profile clients, scheduling meetings, appointments, and events efficiently.

Ensured that all client-related activities were organized, meeting deadlines and minimizing conflicts.

Executive Calendar Management: Handled the personal and professional calendars of three executives, prioritizing meetings, calls, travel, and deadlines.

Anticipated needs and proactively arranged appointments, ensuring time management was optimized.

Minute-Taking and Scribing: Attended and recorded meeting minutes for various business meetings and executive discussions.

Produced clear and concise meeting notes and action items, ensuring all stakeholders were informed and accountable.

Report and Presentation Preparation: Created and formatted business reports, presentations, and other documents to support executive decision-making and client presentations.

Ensured reports were timely, accurate, and tailored to the audience’s needs.

Project Onboarding: Coordinated the onboarding process for new projects, including preparing initial documentation and setting up relevant systems and tools.

Collaborated with project teams to ensure smooth integration of new initiatives.

Project Management Tools: Managed workflows and task tracking using Asana and Trello, ensuring project timelines were met and tasks were assigned effectively.

Coordinated with teams to ensure clarity on priorities and project goals.

Financial Management: Utilized QuickBooks for basic accounting tasks, including tracking expenses, generating invoices, and managing monthly accounts.

Assisted with VAT claims, ensuring compliance and timely submissions.

Communication and Team Coordination: Acted as a key point of contact for internal and external communications using Slack, facilitating smooth and efficient team collaboration.

Managed communication channels to ensure all team members were aligned and well-informed.