Roo5405

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Part-time or Full-time

27 years

3

• Business Calendar Management: Managed and coordinated the business calendars for high-profile clients, scheduling meetings, appointments, and events efficiently.
• Ensured that all client-related activities were organized, meeting deadlines and minimizing conflicts.
• Executive Calendar Management: Handled the personal and professional calendars of three executives, prioritizing meetings, calls, travel, and deadlines.
• Anticipated needs and proactively arranged appointments, ensuring time management was optimized.
• Minute-Taking and Scribing: Attended and recorded meeting minutes for various business meetings and executive discussions.
• Produced clear and concise meeting notes and action items, ensuring all stakeholders were informed and accountable.
• Report and Presentation Preparation: Created and formatted business reports, presentations, and other documents to support executive decision-making and client presentations.
• Ensured reports were timely, accurate, and tailored to the audience’s needs.
• Project Onboarding: Coordinated the onboarding process for new projects, including preparing initial documentation and setting up relevant systems and tools.
• Collaborated with project teams to ensure smooth integration of new initiatives.
• Project Management Tools: Managed workflows and task tracking using Asana and Trello, ensuring project timelines were met and tasks were assigned effectively.
• Coordinated with teams to ensure clarity on priorities and project goals.
• Financial Management: Utilized QuickBooks for basic accounting tasks, including tracking expenses, generating invoices, and managing monthly accounts.
• Assisted with VAT claims, ensuring compliance and timely submissions.
• Communication and Team Coordination: Acted as a key point of contact for internal and external communications using Slack, facilitating smooth and efficient team collaboration.
• Managed communication channels to ensure all team members were aligned and well-informed.