Candidate Profile

    Roo5160

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    About

    With numerous certifications and extensive working experience as an Executive Personal Assistant, I am a meticulous professional with sharp business acumen and the ability to create and maintain a highly organized and efficient working environment. I possess expertise in implementing and optimizing effective administration processes, managing people to deliver on organizational objectives and managing human resource processes to ensure the smooth running of the organization

    Proficient in

    Administration Management & SupportFinancial AdministrationProcess Optimization Event ManagementProject ManagementTime ManagementDiary ManagementTravel ManagementProcurement PracticesPeople CoordinationMeeting Organization
    International

    Yes

    Availability

    Part-time or Full-time

    Experience

    20 years

    Previous Roles

    3

    Work History

    Executive Personal Assistant to EXCO
    Projects Coordinator
    Virtual/Freelance Personal Assistant

    Key Responsibilities in Most Recent Role

    Job Title: Executive Personal Assistant to EXCO

    20 years
    • Providing Key administrative high-level support to the business and sixteen of its EXCO Members
    • Managing Schedules & Calendars
    • Preparing and editing docs
    • Conducting research, analyzing data & provide valuable insights.
    • Book All travel (+- R300k travel a month)
    • Travel Recons/Reporting, expenses and Debit and Credit card recons
    • Reporting
    • Implemented consistent processes for Travel and expenses.
    • Event Management. Managing all functions (EXCO monthly, Team building, monthly staff spotlight events, Yearend functions, Awards evenings etc.) EXCO Breakaway session and Branch Manager events
    • Leasing with Clients, Vendors, and staff, enhancing smooth business operations.
    • Minutes of the board meeting – monthly
    • Streamlining processes, prioritizing tasks, and ensuring all deadlines are met.
    • Facilitating effective communication channels, ensuring information flows smoothly and everyone is informed and aligned.
    • Office purchases and management
    • Onboarding of new Vendors/Suppliers
    • Regular Cost saving analysis to ensure we are always getting the best prices and service from Vendors

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