Candidate Profile

Roo5130

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About

Internationally experienced Executive Assistant, at Director level, holding a BA in English, along with several courses under her belt.

Proficient in

Diary ManagementEmail managementMeeting attendance and minute takingtravel arrangements

International

Yes

Availability

Part-time or Full-time

Experience

14 years

Previous Roles

Work History

Personal Assistant to The Executive Director

Personal Executive Assistant

Project Manager

Key Responsibilities in Most Recent Role

Job Title: Personal Assistant to The Executive Director

14 years

Reporting to Her Excellency The Executive Director and performing secretarial duties.
Handle expenses and Maintain office supplies.
Maintain databases and keep records.
Manage Internal and External correspondence on behalf of Her Excellency The Executive Director, especially with Member States and their Executive Offices.
Coordinate with other departments and employees.
Follow up with the department and employees.
Ensure the workflow is running smoothly and according to Her Excellency’s vision.
Organize and Manage multiple databases.
Devise and Maintain digital and paper filing systems.
Draft correspondence such as PRLs, SM, Emails, Memos, and Letters in both English and Arabic and circulate them.
Read and Analyze incoming Memos, and Submissions, and Distribute them as needed.
Draft, Translate, and Proofread Concept Notes, Contracts, MoUs..etc.
Make travel arrangements, including booking flights, hotels, transportation, and creating itineraries.
Assist with travel-related tasks, such as visa applications and passport renewals.
Maintain a high level of confidentiality and handle sensitive information with the utmost discretion.
Assist in prioritizing tasks, managing deadlines, and ensuring the timely completion of projects.
Follow up on assigned tasks and coordinate with other team members, if necessary.
Conduct Research, gather information, prepare summaries, and generate reports.
Assist in planning and organizing events, conferences, or meetings, including managing guest lists, coordinating vendors, and ensuring smooth execution.
Create Missions Protocols and Speeches.
Responsible for Her Excellency the Executive Director’s Agenda and Calendar.
Responsible for managing The Executive Office and Her Excellency the Executive Director’s wing.
Communicate with Partners, Vendors, and Member States for Projects and Activities.

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