Candidate Profile

    Roo1307

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    About

    I pride myself in practicing good principles, morals and a positive work ethic in order to be a good example for a company’s reputation as well as my own. I am a very keen learner and have the ability to pick up on necessary knowledge quickly. I strive in good communication and interpersonal skills. I am always willing to learn and educate myself further where necessary, I don’t shy away from challenges and practice open mindedness to new ideas and suggestions to further better myself wherever possible. I persevere to succeed in my tasks and to work together with others in order to be an asset to the company.

    Proficient in

    Office AdministrationBookkeepingTechnical Financial AccountingWindowsMicrosoft OfficeMicrosoft WordMicrosoft ExcelPastel Sage/ Palladium/ Sage Evolution/ SAPLeader tread ticketing systemInternet
    International

    Yes

    Availability

    Part-time or Full-time

    Experience

    15 years

    Previous Roles

    3

    Work History

    Creditors / Debtors Controller
    Financial and Administration Assistant
    Front Office Co-Ordinator

    Key Responsibilities in Most Recent Role

    Job Title: Financial and Administration Assistant

    15 years
    • Responsibilities to accounting/ bookkeeping functions – Record and file all foreign supplier costs
    • Performing reconciliations (foreign suppliers)
    • Processing foreign supplier credit notes and invoices
    • Cashbook processing (identify transaction and create journal
    • Matching customer payments and invoices according to customer remittances
    • Liaise with head office on VAT reconciliation.
    • Assist with monthly leave enhancement calculations.
    • Monthly fleet and credit card reconciliation
    • One time vendor payments
    • Update One-agri as needed.
    • Liaise with central admin and forward supplier invoices and statements as needed.
    • HR and factory administrative responsibilities (double checking overtime that has been submitted, correct deduction/leave, book training, issue temporary contracts/explain terms and conditions, load clock in details/photos)
    • Cost-to-company calculations for new staff
    • Annual increase for factory staff (MEIBC)
    • Weekly wages for Factory staff
    • Commission for RSM’s
    • Forecast for accounts receivable Perform general administrative and ad-hoc related functions.
    • Annual vehicle licensing
    • Ad-hoc projects/ functions are requested by management.
    • Developing solutions and improving efficiency
    • Assisting with auditor queries
    • Ensuring that we adhere to legal regulations and internal policies
    • Update ISO procedures when needed
    • Action minutes
    • Debtors Controlling
    • Manage credit limits and backorders
    • Block and unblock customers
    • Liaise with the factory and management on issues with customer accounts.
    • Submit documents to release inward payments
    • Send statements and invoices as requested
    • Request changes to master data from ACS (double check if done correctly)
    • FICA follow up on existing customers
    • Reallocation of customer payments
    • Temporary limit requests
    • Establish and maintain positive relationships with internal and external customers through telephone and email
    • Act as the primary point of contact for customer inquiries and provide prompt, professional responses.
    • Regularly update customers, colleagues, and relevant stakeholders on the progress of applications, ensuring transparency in communication.
    • Develop a deep understanding of customer needs and expectations to enhance service quality and customer satisfaction.
    • Prepare and submit comprehensive credit applications to ACS, ensuring all required documents and information are included.
    • Process and communicate credit limit requests to clients, ensuring that limits align with company policies and risk assessments.
    • Handle and resolve telephone and email queries from clients and internal staff regarding the status of applications, ensuring timely and accurate responses.
    • Obtain pre-approval from management before activating new accounts and ensure compliance with company credit policies.
    • Draft and issue welcome or approval letters to newly approved customers, providing them with essential account information.

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