Roo0407

Key Responsibilities: Manage and priorities daily administrative tasks, including scheduling appointments, managing emails, and handling correspondence.

Monthly Vat Reconciliation, 2 monthly VAT submissions to bookkeeper and VAT statement reconciliation.

Processing and capture of Invoicing, Sales orders, and payments.

Reconciliation of Accounts and expenses

Organize and maintain digital files, documents, and databases.

Working Knowledge on the latest Microsoft Word, Excel PowerPoint, and Outlook.

Weekly report writing and Dashboard submission.

Coordinate meeting agendas, meetings, conferences, and travel arrangements.

Assist in research and data collection for various projects.

Handle basic bookkeeping and invoicing tasks. includes processing expenses, payments allocations per department, accounts receivable and creating commission statements. etc.

Compiling and updating new products, prices, weekly inventory, and monthly assist list.

Arranging and coordinating logistics and receiving and sending of stock.

Provide excellent customer service and respond to inquiries in a timely manner.

Perform general administrative duties to support team members and ensure efficient operations.

Compiling insurance claims and tracking of the process.

Recruit and Onboard new hires

Conduct performance management and provide feedback to Management.

Payroll and benefits for employees

Assist CEO and executives in various tasks as needed.

Help run operations in the company, do internal communications, and fill in gaps on projects.

Preparing and sending out offer letters.

Writing and or developing policies and procedures.

Ensuing that employees know the policies and procedures and have read them when joining the organization.

Recruitment creating adverts, dealing with recruitment responses, contacting applicants, arranging interviews, conducting interviews, offer letters.

Creating and maintaining healthy pool of consulting vendors to source candidates.

In charge of content for corporate communications and employee engagement.

Updating and handing out contracts of employment

Taking up references

Ensuring that you have the correct documentation for all employees.

Cross over with Health and Safety, ensuring it is implemented throughout the business.

Dealing with resignations and Exit interviews.

Letters for promotions or changes to roles for all employees

Inductions taking new employees through the induction procedure and ensuring that they know how the business operates and what they need to know.

Annual reviews for all staff in conjunction with their managers

Updating personnel records for new address, salary changes etc.

Oversees the HR administration function on the local level: compensation, benefits, leave, disciplinary matters, etc.

Identifies staffing and recruiting needs; development and execution of best practices for hiring and talent management.

Monitors and ensures the Company’s compliance with local employment laws and regulations.