Candidate Profile

    Roo0390

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    About

    An Executive Assistant with several years of experience working with International clients. With a passion for forging strong and long lasting working relationships, providing a high standard of support through diligence in my work.

    Proficient in

    General AdministrationProject AdministrationDiary Management / MeetingsEmail ManagementResolve queries and follow up on resolutionsevent organization through collaboration with international teams.
    International

    Yes

    Availability

    Part-time or Full-time

    Experience

    11 years

    Previous Roles

    3

    Work History

    Executive Assistant to CEO
    National Senior Administrator /PA to the Chief of Party
    Senior Program Administrator /Financial Administrator / PA

    Key Responsibilities in Most Recent Role

    Job Title: Executive Assistant to CEO

    11 years
    • Diary Management
    • Organise Travel (car hire/flights/accommodation/ shuttles)
    • Organization of events in South Africa (workshops, training) and related logistics
    • Support agenda preparation
    • Relationship management between project and stakeholders
    • Booking of venues
    • Booking of catering
    • Preparation of transport and other logistics
    • Preparation of information material for participants
    • Assistance during events
    • Support in documentation of events
    • Follow up on vouchers and other issues relevant for proper Accounting.
    • Support in the organization of study tours and related logistics
    • Support in the preparation of agendas and travel schedules
    • Booking of venues and catering
    • Preparation of transport and other logistics
    • Preparation and management of invitations
    • Preparation of information material for participants (including support in visa application process)
    • Project Administration
    • Diary Management / Meetings
    • Email Management
    • Resolve queries and follow up on resolutions.
    • Manage communication between internal and external stakeholders by ensuring documentation and correspondence meets professional and compliance standards.
    • Schedule required meetings, create meeting agendas, compile meeting packs and distribute timeously to relevant parties.

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