Candidate Profile

    Roo0388

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    About

    With extensive experience in wrangling executive schedules, taming complex projects, and building client relationships that could withstand a zombie apocalypse, I’m excited about the chance to bring my expertise (and a little flair) to your team! In recent roles, I’ve been the go-to person for high-profile clients, orchestrating projects from “big idea” to “ta-da!” and making sure every department knows the drill. My secret superpowers? Prioritizing tasks like a pro, keeping communication crystal clear, and ensuring client satisfaction with the finesse of a seasoned diplomat. On the executive support side, I’ve kept diaries intact, meetings running on schedule (miracle, right?), and juggled internal projects with grace under pressure. My proactive approach means that by the time a problem sees me, it’s halfway solved. Clients and colleagues are usually pretty happy with the outcome, or maybe it’s just my stash of emergency chocolate that wins them over.

    Proficient in

    General AdministrationPastelFast LearnerGreat Team LeaderDeadline-DrivenComputer-SavvyHelloSignTeam DevelopmentQuality ManagementPurchasingExcellent Time ManagementGoogle OfficeLinkedInRewards ApplicationSage HRMTN PortDocuSignCanva basicsInventoryingProduct PackagingFragile Item HandlingTrip PlanningBudget ManagementProficient in MS OfficeProject ManagementSafety-consciousSlackHub PlannerRecruitmentBamboo HRActivTrakMicrosoft ExchangeCell C port (Built the company profile)Covid Protocols/HASIPCRMBasecampCloudyaTrellorZohoOverlordAny Desk
    International

    Yes

    Availability

    Part-time or Full-time

    Experience

    18 years

    Previous Roles

    3

    Work History

    Executive PA & Project Manager
    Office Manager
    Personal Assistant

    Key Responsibilities in Most Recent Role

    Job Title: Executive Personal Assistant

    18 years
    • Managed the CTO’s diary, time, and email; screened and responded to incoming telephone calls.
    • Provided complete secretarial and administrative support services to the CTO.
    • Drafted routine correspondence for approval and signature.
    • Ensured all required approvals were processed and returned to relevant stakeholders.
    • Managed travel arrangements.
    • Arranged meetings as and when required.
    • Ensured that all tasks were captured and updated regularly.
    • Acted as the communication medium in the office to relevant internal and external stakeholders.
    • Compiled directors’ meeting reports and minutes when required.
    • Assisted with social media and created systems for better time management.
    • Verified data integrity and accuracy.
    • Set up video calls, recruited new staff, and managed HR procedures and project management.
    • Conducted training for new starters.
    • Contacted potential leads and booked consultations.
    • Attended proposals.
    • Managed two PAs.
    • • Conducted onboarding and offboarding procedures.
    • • Answered internal calls when necessary.
    • • Assist with internal PM work and external with specific clients.

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