Candidate Profile

    Roo0361

    Interested in this candidate?

    Book a call to discuss hiring

    Book a call

    About

    Optimistic, tenacious and goal-oriented Executive Assistant with 6 years of experience in bringing forth an impressive background serving as a source of critical support for c-level executives. Adept at maintaining accurate schedules, filing systems, financial, operational and administrative functions, and office correspondence. Committed to utilizing my organizational skills to provide optimal support to busy executives. Proven talent for conserving time and boosting efficiency.

    Proficient in

    Communication skills — listeningwritten and verbal communicationOrganizational skills and action orientedAbility to work extremely well under pressureMicrosoft office and tech savvyBusiness acumenTime management skillsFlexibility — ability to adapt to changesAgility — ability learn new skills quickly)Proactive — anticipate needs and think innovativelyPunctualmultitask and meet deadlinesOptimistic and amazing sense of humor
    International

    Yes

    Availability

    Part-time or Full-time

    Experience

    6 years

    Previous Roles

    1

    Work History

    Executive Assistant

    Key Responsibilities in Most Recent Role

    Job Title: Executive Assistant

    6 years
    • Manage, coordinate and maintain the calendar of executives, including appointments, meetings and travel.
    • Manage electronic diary, assessing priority of appointments and reallocation as necessary
    • Organise internal and external meetings ensuring all necessary requirementsare made e.g., meeting venue, equipment, presentations, agendas and catering
    • Provide executive and administrative support
    • Monitor and respond to incoming communications (including complaints)
    • Secretarial support for meetings CEO including drafting and circulating meeting agendas, preparing minutes, communicating meeting reminders
    • Writing and distributing comprehensive minutes and action points to all members post meeting. Take minutes and ensure actions tasks are completed and delivered in a timely manner
    • Drafting and writing high quality reports and presentations, as required by any executive
    • Communicating important updates and information as required
    • Perform receptionist duties: answering the phone, taking messages, filing mail processing and office cleanliness and presentation
    • Maintain annual calendar for monthly staff meetings, HOD and other key meetings Travel And Logistics Management
    • Organise travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while travelling and completing expenses
    • Organise and confirm meeting venues including arranging refreshments for external meetings
    • Maintain a robust filing system for the office
    • Run errands, manage supplies, and all relevant vendor relations
    • SCM functions related to CEO office budget. Prepare submissions and upload on the procurement system
    • Ensure the office is always accessible during working hours; Manage office equipment and supplies
    • Prepare budget submissions and manage the expenses of the office.
    • Use quickbooks, sage, invoiced, bill.com and other software to ensure accurate data entry and track money going in and out.
    • Track daily expenses and prepare weekly monthly or quarterly reports
    • Create invoices
    • Enter bills
    • Handle the accounts receivable and accounts payable
    • Journal entry
    • Bank reconciliations
    • Profit and loss statement
    • Auditing

    Ready to discuss hiring this candidate?

    Book a call