Candidate Profile

    Roo0268

    Interested in this candidate?

    Book a call to discuss hiring

    About

    I am young, energetic, dynamic, focused, disciplined and eager to tackle the challenges of life head on. I am articulate, well- mannered, a well groomed, passionate professional of a pleasant disposition and aspire to excellence and underpinned by clarity. A confident and outgoing personality with strong interpersonal skills, excellent telephone etiquette. A Vibrant, positive target driven, well-planned and organised multitasker with a can-do attitude, strong communication skills and ability to work under minimum supervision and takes initiative. I get along well with people and possess a high level of ethics, confidentiality, and unquestionable integrity However my references can vouch for my capacity for hard work and attention to detail. I am intelligent, have good time management skills produce work of a high quality, eager to learn and above all – a warm and welcoming personality looking for more progress, prepared to submit to any further training if so required.

    Proficient in

    IR AdministrationExecutive Personal assistantPublic RelationsCustomer Service
    International

    Yes

    Availability

    Part-time or Full-time

    Experience

    9 years

    Previous Roles

    3

    Work History

    Administrator
    Executive Personal Assistant
    Public Relations Assistant

    Key Responsibilities in Most Recent Role

    Job Title: Executive Assistant

    3 years
    • Duties Include:Managing monthly IR department invoicing
    • Ensure there are no meeting clashes
    • Making sure MD only attend / accept meetings that are relevant
    • Ensuring MD is on time for meetings
    • Look at diary at the end of each day, remind MD of upcoming up for the day/ week ahead
    • Ensure that if they have in person meetings the meeting room is set up correctly. i.e.,
    • Assist other staff if requested or required from regions
    • Assist the MD in corporate communication
    • Take and relay accurate and timely messages from telephone callers, and answer
    • queries where possible
    • Deal with incoming emails, calls and post
    • Produce documents, briefing papers, reports and collate presentations
    • Recording and distributing minutes and related content of meetings, managing related communication
    • Tracking and following up on actions as required, in a timely manner
    • Maintaining suitable data tracking AND filing system (physical and electronic). Ensuring the safekeeping of all documents, legal documents, latest financials.
    • Liaising with clients, suppliers and other staff on behalf of MD
    • Devising and maintaining office systems to deal efficiently with paper flow
    • Research various topics as and when requested with a report with findings to the relevant person
    • Responsibility for the MD’s clerical financial admin (invoices, quotations, claims)
    • Ensure Expense claims are submitted and completed on time
    • Managing highly confidential and proprietary information
    • Coordinate catering arrangements for various meetings/functions
    • Being involved in certain decision-making processes
    • Assist with personal admin (i.e., ensure vehicles are licensed, permit are all in order etc.)
    • Assist with personal travel as well as spouse and families travel arrangements as needed

    Ready to discuss hiring this candidate?

    Book a call