Candidate Profile

Roo0267

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About

I have a combined 10 years’ experience in office administration and as a personal assistant. I have most recently worked with a group of companies in the Nordic countries, as well as in Africa, the Middle East and in the US. I hold a diploma in Business Management, and have also successfully completed a Japanese language course.

Proficient in

Office AdministrationOperations ManagementOffice Management

International

Yes

Availability

Part-time or Full-time

Experience

10 years

Previous Roles

Work History

Office Administrator

Office Manager

Operations Manager

Key Responsibilities in Most Recent Role

Job Title: Office Administrator

10 years

Duties Include:Managing of day-to-day office administrative duties, including purchasing of office consumables, furniture, electronics, etc.
Provide Sales administration and CRM (Hubspot and Google drive) housekeeping.
Document and agreement drafting, including order forms using Google Docs and Pandadoc.
Proposal design and drafting for potential new clients.
Personal assistant to managing director, mainly assisting with calendar management and travel arrangements
Assisting Financial Manager with ad-hoc duties, such as keeping an updated asset register, invoice creation on SAGE One accounting.
Improving, developing and implementing of new SOPs.
Member of Vaimo international DEI work group.
Successfully led all daily operational aspects, ensuring smooth day-to-day business success.
Researched and implemented sales and marketing strategies.
Managed and evaluated personal workflow and productivity, making changes where necessary.
Effectively directed and oversaw staff, designed schedules to meet the needs of the company as well as the needs of employees.
Maintained extremely well organised records and handled all HR matters with confidentiality and the application of company standards, including payroll and leave management.
Creatively executed internal project changes, such as designing new brand identity and restaurant menu.
Maintained company register as per statutory compliance guidelines.
Lodging brand identity Trade Marks with CIPC.
Company registrations and filing of Annual Returns at CIPC.
Monthly and quarterly reporting of financial position to senior stakeholders.
Ensuring industry best practises are adhered to.
Provided optimal office support for a fast growing architectural firm in Pretoria East.
Supervised all front office operations to ensure profitability, and exceptional service and value for every client.
High-profile client liaison and trusted first point of contact.
Managed vendors and the purchasing of office supplies, software, and equipment, and record keeping/renewing of software licensing.
Acting Junior Bookkeeper; company payroll, accounts receivable, accounts payable, expense reimbursement and general ledger on SAGE Payroll.
Interfaced with clients on project-related matters and provided appropriate support.
Executive Assistant to company directors, assisting with networking events, documentation preparation for client meetings, diary management, email response, ad hoc requests.
Weekly reporting to Financial Manager on office budget, debtors accounts and salary calculations.
Completing bank reconciliations on weekly basis.
Company registrations and filing of Annual Returns at CIPC.
Maintaining company registers; resolutions register and share register.
Designing and implementing new office SOPs.

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