Roo1307

Key Responsibilities: Responsibilities to accounting/ bookkeeping functions – Record and file all foreign supplier costs

 

Performing reconciliations (foreign suppliers)

 

Processing foreign supplier credit notes and invoices

 

Cashbook processing (identify transaction and create journal

 

Matching customer payments and invoices according to customer remittances

 

Liaise with head office on VAT reconciliation.

 

Assist with monthly leave enhancement calculations.

 

Monthly fleet and credit card reconciliation

 

One time vendor payments

 

Update One-agri as needed.

 

Liaise with central admin and forward supplier invoices and statements as needed.

 

HR and factory administrative responsibilities (double checking overtime that has been submitted, correct deduction/leave, book training, issue temporary contracts/explain terms and conditions, load clock in details/photos)

 

Cost-to-company calculations for new staff

 

Annual increase for factory staff (MEIBC)

 

Weekly wages for Factory staff

 

Commission for RSM’s

 

Forecast for accounts receivable Perform general administrative and ad-hoc related functions.

 

Annual vehicle licensing

 

Ad-hoc projects/ functions are requested by management.

 

Developing solutions and improving efficiency

 

Assisting with auditor queries

 

Ensuring that we adhere to legal regulations and internal policies

 

Update ISO procedures when needed

 

Action minutes

 

Debtors Controlling

 

Manage credit limits and backorders

 

Block and unblock customers

 

Liaise with the factory and management on issues with customer accounts.

 

Submit documents to release inward payments

 

Send statements and invoices as requested

 

Request changes to master data from ACS (double check if done correctly)

 

FICA follow up on existing customers

 

Reallocation of customer payments

 

Temporary limit requests

 

Establish and maintain positive relationships with internal and external customers through telephone and email

 

Act as the primary point of contact for customer inquiries and provide prompt, professional responses.

 

Regularly update customers, colleagues, and relevant stakeholders on the progress of applications, ensuring transparency in communication.

 

Develop a deep understanding of customer needs and expectations to enhance service quality and customer satisfaction.

 

Prepare and submit comprehensive credit applications to ACS, ensuring all required documents and information are included.

 

Process and communicate credit limit requests to clients, ensuring that limits align with company policies and risk assessments.

 

Handle and resolve telephone and email queries from clients and internal staff regarding the status of applications, ensuring timely and accurate responses.

 

Obtain pre-approval from management before activating new accounts and ensure compliance with company credit policies.

 

Draft and issue welcome or approval letters to newly approved customers, providing them with essential account information.