RooCruit Candidate:
Roo5422
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About the Candidate
I am an organized, detail-oriented professional with a strong background in finance, administration, and executive support. With a natural aptitude for accounting and numerical analysis, I effectively manage multiple priorities while maintaining precision. I thrive under pressure, adapt to new challenges, and consistently deliver high-quality results. I seek an opportunity in a dynamic, growth-focused organization that values professionalism, collaboration, and career development. I am confident that my skills and experience make me a strong candidate, and I look forward to contributing to your team’s success.
Area of Expertise
Technical Accounting, Calendar Management, Travel Coordination, Communication Skills, Filing and Organization, Data Analysis, Document Management, Meeting Coordination, Invoice Processing, Client Relations, Time Management, Financial Administration, Administrative Support, Report Generation, Communication
Experience & Availability
International Experience:
Yes
Availability:
10, 20 or 40 hours a week
Years Experience:
13
Current and Previous Roles:
Relevant Experience
Job Title: Executive Assistant and Financial Administrator
Duration: 13
Key Responsibilities: Reinsurance & Insurance Responsibilities: Manage technical accounting for reinsurance and insurance, including processing debit/credit notes, invoicing, and payments.
Ensure completion of agency documentation and compliance with regulatory requirements.
Handle company registration documents and maintain corporate governance standards.
Executive Assistant Responsibilities: Coordinate daily meetings and activities with the Managing Director and Reinsurance Executive.
Manage calendars, schedules, meeting arrangements, and event coordination.
Draft and send official correspondence on behalf of the leadership team Organize meeting materials, attend meetings, and document minutes, ensuring follow-up on action items.
Arrange travel logistics and manage document storage for leadership.
Coordinate corporate communications, conferences, and events.
Receptionist Responsibilities: Greet guests and clients, ensuring a professional and welcoming environment.
Answer and direct phone calls promptly.
Maintain visitor logs and manage incoming/outgoing mail and deliveries.
Administrative, Management & Operational Support Responsibilities: Support strategic transitions between key executives and operational teams.
Provide administrative assistance across various departments, including Finance, HR, and Procurement.
Organize meetings, draft agendas, and take minutes.
Maintain relationships with key stakeholders and suppliers. Represent leadership at events, conferences, and promotions.
Supervise office cleaning and develop operational policies.
Assist with recruitment, onboarding, and preparation of Service Level Agreements (SLAs).
Handle confidential documents and oversee major purchases (properties/vehicles).
Delegate tasks, manage CRM, and ensure proper filing and record-keeping.
Accounting & Financial Administration Responsibilities: Maintain bookkeeping records, reconcile statements, and prepare monthly financial reports.
Manage accounts payable/receivable, process invoices, and track company expenses.
Monitor commissions and fuel expenses, and generate reports for the Broking division.
