RooCruit Candidate:
Roo5413
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About the Candidate
With over 20 years of experience, I have worked for a Chairman who sat on boards internationally, this ranged from the USA, Australia, Philippines, the U.K., North America etc, and have extensive experience in administration, executive assistance, and office management.
Area of Expertise
Screening of calls, Diary management, Travel arrangements, Event management, Debtors & Creditors, Marketing material, Insurance, Personal & business correspondence, Fleet management, Management reports, Cash flow, Costing, Client credit vetting, Purchasing, Salaries & Wages
Experience & Availability
International Experience:
Yes
Availability:
10, 20 or 40 hours a week
Years Experience:
22
Current and Previous Roles:
Relevant Experience
Job Title: Executive Assistant to the Chairman and Project Coordinator for Head of Projects
Duration: 22
Key Responsibilities: Managed complex schedules, coordinated meetings, and handled business and personal correspondence.
Oversaw expense tracking, banking affairs, and financial organization.
Arranged and coordinated travel logistics, including itineraries and accommodations.
Provided project management support, ensuring deadlines and objectives were met.
Maintained household organization, including housekeeping, meal preparation, and personal shopping.
Acted as a personal driver and ensured smooth daily operations.
Delivered 24/7 support, anticipating needs and ensuring seamless personal and business operations.
Maintained strict confidentiality in all aspects of work.
Demonstrated adaptability, discretion, and proactive problem-solving in high-pressure environments.
Schedule daily, weekly, monthly meetings for core project team meetings
Schedule travel, and accommodation for guests
Schedule daily transfers for guests
Approve daily lunch menu for guests and the project team
Source documentation from various entities, shareholders, directors, beneficiaries and key employees for vetting, certification, and signature
Provide touch/dictation typing for various chapters of tender document
Review documents rewrite where applicable and perform quality assurance on chapters
Build exhibit workflow and checklists for various stages of the tender and tracking of outstanding documentation
Arrange certification of documentation where applicable
Review and build CVs job descriptions, resumes for key personnel
Build documentation and track exhibit packs for tender submission
Arrange stamping of documentation with company stamps, and ensure the identified director signs the documentation
Final quality control of documents before scanning and compiling the relevant chapters for the bid document submission and digital submission
